Kolkata, the city of heritage, epics, and intellectual capital, is going through a silent revolution of sorts. The buzzing IT corridors of Salt Lake Sector V, the planned urban sprawl of New Town, the historical business centres around central Kolkata, and a new generation of entrepreneurs, startups, Indian businesses, and multinational corporations are relocating and setting up their offices in this city of opportunities.
Driving this growth story is a young, dynamic talent pool and an expanding customer base with the appetite to spend. To stay agile in this quickly changing market and outpace the competition, today’s corporates need to be adaptive and flexible, whether they are brand-new startups or established MNCs.
The traditional way of setting up a conventional office in Kolkata is an arduous uphill task. From high upfront costs to lengthy negotiations and multiple municipal processes, it is a long and winding road for a professional who is on a growth path. Administering a traditional office takes a professional away from doing what he is good at and what actually makes money.
A fully furnished office space for rent, on the other hand, is a high-impact, critical business decision. A business choice that answers your company’s needs on how to save money, how to do business more effectively, and how to set a strong corporate image from day one.
In this article, we discuss how and in what ways a ready-to-move-in office in a business centre in Kolkata can transform your company’s growth game in a meaningful way:
8 Ways a Furnished Office Space Optimises Your Time and Money
If there is one money-draining and time-consuming task in the setup of a new office, it is the capex phase. From the substantial security deposit (6-10 months’ rent) to a high brokerage fee to furniture, interiors, internet, AC, pantry, and other office furniture, the total first-year costs involved in setting up a conventional office in Kolkata will soon add up.
It could be lakhs of rupees for a 10-member startup office to buy all the furniture, desks, chairs, whiteboards, computers, pantry equipment, etc. It’s capital that you could have otherwise spent on important things like product development, hiring talent, or marketing.
A Furnished Office Plan ensures that you can simply bypass all this effort and time. With just a click of a button, you can access a turnkey workspace with ergonomic chairs and spacious desks and your own team rooms complete with high-speed WiFi and a professional office ambience. This upfront zero-CapEx is a game-changer, especially for startups and growth-stage companies.
Time lost is time lost forever. The process of searching, negotiating, due diligence, and official lease registration for a traditional office can take anywhere from three to six months in Kolkata, the time from when you start looking for a fully furnished office space for rent to when you finally throw the ribbon-cutting party.
This delay, when you factor in the property search, architects and vendors, multiple legal due diligence, permissions and licences, and utility connections, can be catastrophic to your new business venture. There is also the fact that each new employee you onboard takes time to get up to speed.
In comparison, a managed office space like Infinity’s business centre allows for instant operational readiness, meaning that you and your team can be at work within hours of signing an agreement. With the plug-and-play office space model, you can avoid operational delays and cut down on time-to-productivity.
Your business address is a statement in itself. A premium address in Kolkata’s key commercial hubs (say Sector V, New Town, or the heart of central Kolkata) immediately lends credibility and trust to your brand. It helps with your brand image, helps build client trust, and is also one of the essential criteria for high-quality talent who want to work for you and will gravitate towards accessible and well-connected offices.
It can be expensive for a standalone startup or company to rent office space in a commercial landmark area in Kolkata.
Infinity Business Centre, on the other hand, allows small and medium-sized businesses to get their hands on the benefits of an elegant, landmark address without having to pay a huge premium or sign a long-term lease. Infinity Business Centre offers this to its members as a bonus, which means that your start-up gets the same address advantage as a billion-dollar brand.
Handling your own office space is a great deal of work. With a traditional office, you have to coordinate and manage separate vendors for electricity, internet connection, maintenance, security, office supplies, and housekeeping staff salaries.
There are many monthly bills that need to be paid. And this puts a huge additional burden on your back office and accounting departments.
When you rent a ready-to-use office space for your startup or company, this enormous administrative effort is already taken care of and factored in by the business centre in one all-inclusive, flat, predictable fee. This is a billing model that provides simplicity and transparency of a predictable monthly outflow that is easily planned for, understood, and managed by your accounting team.
Business is not always a linear progression. Your team can grow from 5 employees to 15 in a single quarter. Or you may want to downsize due to unforeseen market changes.
Long 3-to-5-year leases are rigid and punishing when you want to change. Upsizing means a costly, logistical move to another floor or building and possibly losing a committed team over space constraints. Downsizing means overpaying for excess office space and losing cash flow in a market correction.
The flexibility of modern office space is exactly where you want to be as a company. Do you need to add five new workstations to your office? It can be arranged overnight. Do you need to downsize your leased private office to 5 members instead of 10? This, too, can be flexed quickly and easily.
This operational agility ensures your workspace keeps up with the demands of your company as it grows or contracts.
Is a 10-person team really going to need a 12-seater, fully air-conditioned boardroom daily?
Not unless you have an important client pitch to present or are training your team, a traditional office lease will make you pay for the boardroom and other amenities that you will likely use only occasionally.
Infinity Business Centre provides a whole host of shared professional-grade amenities and office facilities to its members. So you can book a fully equipped office meeting room with video conferencing capabilities for when you need it. Infinity has a full set of high-quality amenities that you can tap into and use when needed, rather than having to pay for them every month.
Day-to-day office management is no small feat. It involves supervising housekeeping, checking the pantry and pantry supplies, handling couriers and mail, and many more back-office operations that, in a traditional setup, require hiring dedicated administrative employees.
Infinity Business Centre’s professional management team and their team of facilities executives take care of this on behalf of its members, from day-to-day housekeeping to higher-level operations. Infinity takes the pain away of managing an office and its operations, which allows your key employees and your team to focus on your core business. Infinity frees your team up to be 100% on your business with complete workspace support.
One of the critical constraints of working in an enclosed, private office is that it can be quite isolating for a small team or even a solo entrepreneur.
A business centre or modern coworking space changes the game completely, as your team now becomes a part of a larger, dynamic community of innovators, consultants, and other young professionals and entrepreneurs across diverse industries, business sectors, and expertise. Sharing an ecosystem also offers organic networking opportunities, which open up the doors to business opportunities, new clients, and partners.
If you want to base your business in Kolkata’s startup ecosystem, you need to think beyond the real estate prices or commercial rent costs of different areas. You also have to consider how the location, the ambiance, and the type of office you set up will affect your operating efficiency, your growth potential, and your bottom line. The high CAPEX and lengthy lease process for a traditional office are no longer in tune with today’s fast-moving markets that prize speed, adaptability, and flexibility.
A fully furnished office space for rent from a leading business centre is a high-impact business decision that allows you to redirect your most valuable resources (time, money, talent, etc.) towards revenue-generating activities. In this way, you can grow, scale up, and operate with financial and operational agility while also projecting a strong corporate brand image right from the first day of your business in Kolkata.
Infinity Business Centre is one of Kolkata’s premium business centres to rent a ready-to-use office on flex terms from as low as INR 9500 pcm per desk for any size of team. So if you are an Indian or international company setting up an office in Kolkata, rent an office in Kolkata from Infinity Business Centre, a premium, reputable business centre, today.
At first glance, the monthly rent for a serviced office plan may seem steeper than that of a conventional long-term lease plan. However, the smart way to look at it is to calculate the Total Cost of Ownership (TCO) of a traditional office. An immediate security deposit of 6-10 months’ rent upfront and multiple bills (electricity, internet, maintenance, security, housekeeping staff salaries, etc.), as well as initial interior fit-out costs (furniture, carpets, cabinets, pantry, pantry set-up, AC, etc.), can run you up several lakhs for a 10-person team or more. When you factor in the broking fees of the realtor/broker and bank EMIs for the infrastructure and CAPEX outflow, a serviced office, especially for smaller teams up to 50 people, becomes a far more financially viable option for a company’s office plan. Infinity’s all-inclusive, predictable billing also provides complete transparency, with no financial surprises ever.
In the current day and age, sharing common amenities and spaces in a business centre doesn’t mean sharing your own office space. Infinity’s individual team rooms or private offices are your own secure, private spaces that your team can use to build its own culture and are also secured with advanced access controls. Infinity has an impeccable reputation as one of Kolkata’s premier business centres that has been serving some of the most successful brands across India for years. To maintain this level of quality, Infinity has set up very clear and detailed guidelines on privacy and confidentiality for all its member companies. Moreover, Infinity is a market leader in business centres and has an excellent reputation in Kolkata and beyond, which gives you a highly professional brand image at a premium location with all the high-quality infrastructure that goes with it. Infinity Business Centre is the opportunity to scale up your business and position your brand in Kolkata in a way that would have been extremely difficult for you to do by yourself.
Yes, this is one of the great advantages of working from a business centre like Infinity. Infinity Business Centre will provide all the necessary documentation for your company, including NOC and utility bills that are necessary for your official company registrations with the Registrar of Companies (RoC) and for GST registration. Infinity will ensure the required documentation for your new company to register as a legal entity with the Kolkata municipal authorities without the hassle of signing a long-term physical lease in Kolkata.
Infinity Benchmark18th floor, 7th floor & 6th floor, Plot G-1,
Block EP&GP, Salt Lake Sector V
Kolkata - 700 091, India
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Godrej WatersideTower I, 8th Floor, Unit 804, Plot No. DP-5,
Salt Lake Sector-V
Kolkata - 700091, India
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