Kolkata, India’s business capital, is a land of enterprising individuals, innovative startups, and seasoned professionals who are on a relentless pursuit of growth. From the tech hub in Salt Lake Sector V to the more corporate landscape of Park Street and Southern Avenue, every business owner is trying to do one simple thing: to provide better products and services on a larger scale. But their path to success often gets slowed down by time-consuming and tedious operations of their workspaces, from facility glitches to cleaning services. In today’s blog, we are here to discuss one such POWER MOVE that is often ignored or neglected by startup founders, entrepreneurs, and office seekers, i.e., professional facility management.
Facility management is one such game-changer that can turn your carefully chosen commercial office space in Kolkata from a ‘good space’ to a ‘great space’ so that you can focus on what matters most!
A workspace is an extension of your business. It’s not just any other place where you sit to do work. It’s the first place your customers get to experience your brand, and your employees get to experience the workspace every day. Productivity, brand value, and employee morale all ride on the impression it makes. With professional facility management, an office or commercial workspace is transformed into an operational powerhouse, a place where a highly functional and positive environment amplifies strategic business moves. This article will examine the effective strategies professional facility management uses to help businesses function optimally in their workspace in Kolkata.
In business, time lost is revenue lost. Inefficiencies at your desk range from minor annoyances, such as a flickering light, to major disruptions like internet outages. When you work with professional facility management, they solve this proactively, with a schedule and budget for regular maintenance, cleaning and housekeeping, and IT infrastructure, rather than reacting to emergencies.
The Strategy: Routine care of assets and properties by professional facility management is known as preventive maintenance. In other words, it is a well-scheduled and highly systematised practice of regular repairs, maintenance, inspection, and renewal of old and defective equipment and infrastructure before they start to break down or cause bigger issues.
Kolkata’s humid monsoon season and high rainfall can cause moisture to build up inside and outside your office and lead to leaks, dampness, and even electrical hazards, especially during and after the rainy season. A robust preventive maintenance strategy will see a facility management team carrying out a ‘health check’ before the rainy season hits, followed by routine waterproofing and climate control audits to maintain a comfortable, safe work environment year-round.
The Strategy: Security doesn’t just mean a guard at the front door. It means having access to and experience with a wide range of tools, from security guards and CCTV, to mobile patrols, ID badges, and secure network access.
Kolkata, with its ever-expanding pool of malls, clubs, multiplexes, and cinema halls, can often see instances of overstretched security and surveillance, especially in high-traffic zones. These facilities are often located alongside office buildings, and working professionals who live or work in these buildings can benefit from a layer of protection through facility management services and security teams that use advanced monitoring and reporting technologies. Businesses need to handle client data, operate on costly equipment, and protect intellectual property or trade secrets. An advanced security infrastructure is non-negotiable.
Professional facility management has an integrated security strategy with multiple overlapping systems for close, 24/7 surveillance of a business premises. This is instead of one person tasked with the security of the entire property.
This includes a 24/7 CCTV operation covering all common areas, keycard access to the main building and individual office rooms and meeting rooms, and a comprehensive visitor management system to log and track every visitor’s presence and contact details.
Keycards can only be issued to vetted personnel to access specific floors and building sections. This security for commercial office space in Kolkata also safeguards your data, your employees, and your equipment.
Slow, or worse, non-functioning internet is a luxury in the internet age that no business can afford. IT outages and tech slowdowns cause business operations to grind to a halt.
A fully managed workspace has an enterprise-grade IT infrastructure. This means a redundant, high-speed fibre optic internet connection that minimises downtime, professionally managed Wi-Fi coverage throughout the building, and on-site IT support to resolve issues as they arise.
Conference rooms and meeting rooms are equipped with high-quality AV tech like projectors, video conferencing, and smartboards for flawless digital presentations and remote collaboration with your clients and stakeholders. The right tech and infrastructure also help in winning new business.
Clients have choices when it comes to service providers and vendors. The first impression a client gets about your company starts the moment they enter your office. The value-add that makes a client choose your company over a more established one is often an unexpected one. A premium, professional reception greeting and entertaining your clients in a stylish waiting lounge is one such small yet mighty differentiator.
The Playbook: Your workspace team can be a vital component in a visitor’s experience from the moment they arrive. From a friendly reception team professionally trained to handle any questions and a refined lounge or waiting area for guests and visitors to a dedicated delivery station for mail and courier service working on behalf of your own team.
These small details can go a long way in reinforcing an image of professionalism and success. A startup impressing investors, a consultant meeting a client, a recruitment professional meeting a potential employee – these are just some of the interactions that can make a massive difference.
This goes hand-in-hand with the Bengali culture of warm hospitality. A professional reception can integrate this with corporate professionalism to provide a pleasing and impressive environment for anyone visiting your office space in Kolkata.
A clean, well-lit, and airy office with clean washrooms and free-flowing air conditioning is are absolute requirement for a space that your team feels proud and happy to work in. Even more important than that is their health and well-being.
Professional housekeeping and facility management go beyond general cleaning. A full-time housekeeping and maintenance team with a rigorous schedule of cleaning and sanitisation services also takes care of daily cleanliness of all common areas, regular deep-cleaning of all washrooms, and hygienic and responsible disposal of all waste generated within the business centre.
Many premium business centres and coworking spaces also focus on employee wellness these days, with ergonomic furniture, good air quality, and air purifiers in all common spaces, not to mention full adherence to all health and safety standards and local Kolkata Municipal Corporation (KMC) bylaws and legislation. This is a great way to make employees feel cared for and, by extension, safe.
Entrepreneurs and leaders are constantly told to focus on what they are good at. In this case, an entrepreneur’s time is their most valuable asset. Administrative and other operational drudgeries that take away from your focus are what you should be outsourcing.
A fully-managed commercial office space kolkata provides you with these services, from a well-stocked pantry or a professional cafeteria to professionally managed printing and scanning services throughout the floor to a single, consolidated billing cycle that can include all utilities, housekeeping, pantry, mail, and other vendor payments.
These administrative and operational support services let you and your team focus on your core business functions and strategic work without distraction, from product building to customer acquisition and everything in between.
The nature of workspaces has also evolved to be more community-oriented, coworking spaces especially, with breakout zones and social areas. Modern workspaces allow tenants to network and build social and business relationships.
Facility management for coworking spaces or business centres often doubles as community management, creating opportunities and spaces for collaboration, where business owners, freelancers, and startup founders can interact with other professionals and even exchange business opportunities.
Bengal is a very community-oriented place and the city has a tight-knit business community. A managed workspace may even organize events and drives with local chapters of NASSCOM or TiE Kolkata, creating immense value for its tenants outside of the physical space itself.
When viewed as an investment, professional facility management turns an office from a cost into a strategic advantage, by creating a conducive and high-performing workspace for your team to work in, a consistently great experience for your clients and one less thing to distract you from growing your business. We have covered some of the major strategies and operations of a fully managed workspace in Kolkata that can help any business operate seamlessly, allowing them to operate at their most productive and profitable.
Infinity Business Centre, commercial office space in kolkata is No.1 business centre and coworking space, and we know how important professional facility management is. Book a tour with us today and discover for yourself how our luxury workspace can help your business grow.
A: Although the initial fee may be higher, it’s because we have taken out all the extras and bundled it into a single, all-inclusive price. Our all-inclusive Managed Office package includes rent, utilities, maintenance and staffing. By using our “Managed Office” model, you’ll never have to worry about surprise expenses, fluctuating costs or other factors that make a traditional office lease more expensive to maintain. When all of the individual line items are added up, a fully serviced and managed office space will often be more affordable than an office lease.
A: Our terms are designed to be as flexible as possible, with options to expand (or downsize) your workspace as needed, at almost any time. So whether you’re ready to move out of coworking into your own private office, or need more space for a larger team, you’ll be able to quickly and easily upgrade to a larger, fully-furnished office or premium suite in one of our buildings. We don’t lock you into a long-term office lease that you could get stuck with if your company’s needs change.
A: You can move into your fully furnished “plug-and-play” office in less than 24-48 hours after your sign your agreement. Say goodbye to weeks (or months) of searching for a place, getting furniture, setting up IT equipment and slowly moving in. You can be up and running in our “move-in-ready” offices in under two days!
Infinity Benchmark18th floor, 7th floor & 6th floor, Plot G-1,
Block EP&GP, Salt Lake Sector V
Kolkata - 700 091, India
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Godrej WatersideTower I, 8th Floor, Unit 804, Plot No. DP-5,
Salt Lake Sector-V
Kolkata - 700091, India
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